NFDA Constitution – Proposed amendments 2017

Prepared by Alan Lindhorst on behalf of the National Executive of the NFDA, January 2017,
to be tabled at the AGM of the NFDA on Tuesday 7th February 2017 at Hemingways Casino, East London

A. PROPOSAL TO CHANGE THE TERM OF OFFICE OF THE PRESIDENT & VICE-PRESIDENT
The current clause on the term of office is as follows:

4.2 TERM OF OFFICE

4.2.1 The President and Vice President shall be elected for a period of three (3)
years. He/she may not hold office for more than two consecutive terms.

The proposal is to limit the term of office to two years, to read as follows:

4.2.1 The President and Vice President shall be elected for a period of two (2)
years. He/she may not hold office for more than two consecutive terms.

Motivation: The three year term was decided upon at the Bosberaad in Nov 2010, and written into the
new Constitution of Feb 2011. In practice it has been found to be too long, and with a double term,
this is six years. Some office bearers have resigned before their term is up (for business
reasons). The term of office for regional office bearers is two years, with two consecutive terms
allowed. The proposal is to bring the national term in line with the regional term of two years.

B. PROPOSAL TO FIRM UP THE PROCEDURES FOR APPROVAL OF APPLICATIONS TO JOIN NFDA

The current clause of the procedures to approve applications is as follows:

3.7.6 “They apply for membership (by category) on the prescribed form and their application is
proposed and seconded in writing by existing Full Members of the NFDA. After inspection of their
premises, membership is approved or declined by their Regional Executive or (if there is no
established Region, or if referred by the Regional Executive) by the National Executive of the
NFDA. No inspection is necessary in applications for Associate membership, unless human remains
are brought onto the premises (e.g. crematoria, storage mortuaries, etc.).”

The proposal is to change this to the following:

3.7.6

(i) They apply for membership (by category) on the prescribed form and their application is
proposed and seconded in writing by existing Full Members of the NFDA.
(ii) They send their form, with required attachments, either to the Administrative Manager, or to
the Regional Executive. Forms (with attachments) sent to the Regional Executive are forwarded on to
the Administrative Manager, and vice versa. (iii) They pay the required application fee into the
NFDA bank account, with a payment notification sent to the Administrative Manager.
(iv) After receipt of the documents and fee, the Administrative Manager requests the Regional
Chairperson to arrange an inspection of the premises of the applicant. If the applicant is not
based in an established or active region of the NFDA, the Administrative Manager requests a member
of the National Executive to do the inspection; but if not practicable, a Full Member in the area
can be asked.
(v) After inspection of their premises, membership is approved or declined by the Regional
Executive or (if there is no established or active Region) by the National Executive. The Regional
Executive may refer the decision to the National Executive. A report on applications approved or
declined by the Regional Executive is tabled at the next regular meeting of the National Executive.
(vi) No inspection is necessary in applications for Associate membership, unless human remains are
brought onto the premises (e.g. crematoria).

Motivation: The National Executive has clarified and firmed up the procedure for applications for
membership of the NFDA. The existing clause needs to be fleshed out to incorporate additional
detail – for the benefit of both applicants and NFDA executives.
Proposed amendments to NFDA Constitution – AGM 2017
Page 3 of 3

C. PROPOSAL TO UPDATE AUTHORITY FOR OFFICIAL CORRESPONDENCE

The current clause regarding official correspondence is as follows:

9.1 CORRESPONENCE
9.1.1 Correspondence on official letterheads may only be signed on behalf of the
NFDA, by:
(i) Members of the National Executive; (ii) A Regional Chairperson or Secretary
(i) The Editor of the official publication of the NFDA

9.1.2 All correspondence for the NFDA must be sent to either: (i) The official address of
the NFDA;
(ii) The address of the President, National Secretary or
Administrative Manager;
(iii) The address of a Regional Chairperson or Regional Secretary; (i) The address of
the Editor of the official publication of the NFDA.

The proposal is to update this clause to authorise officials of the NFDA that would require this in
their conduct of NFDA affairs, to send official correspondence on behalf of the NFDA , as well as
widening the list of recipient addresses – as follows: (It is proposed to leave Clause 9.1.3
unaltered – re times of delivery of mail).

9.1 CORRESPONENCE
9.1.1 Correspondence on official letterheads may only be signed on behalf of the
NFDA, by:
(i) Members of the National Executive
(ii) Officials appointed by the National Executive, namely: (a) National Secretary
(b) National Treasurer
(c) Convenor of Funeral Expo
(d) Public Relations Officer (PRO)
(e) Editor of the official publication of the NFDA (iii) Administrative Manager
(iv) A Regional Chairperson or Secretary
(v) A Member co-opted by of the National Executive for a specific responsibility –
e.g. Home Affairs Liaison Officer

9.1.2 All correspondence for the NFDA must be sent to one of the following, as applicable:
(i) The official address of the NFDA;
(ii) The address of the President, National Secretary, Treasurer or
Administrative Manager;
(vi) The address of a Regional Chairperson or Secretary; (vii) The address of the
Convenor of Funeral Expo
(viii) The address of the Editor of the official publication of the NFDA.

0 replies

Leave a Reply

Want to join the discussion?
Feel free to contribute!

Leave a Reply

Your email address will not be published. Required fields are marked *